The Civil Deputy oversees the processing, completion and recording of court ordered and civil paper process service on the behalf of the Sheriff of the county. Directs Sheriff’s Deputies in the proper service of documents. Receives monies, and maintains financial records of fees paid, interest accrued, and dispersal of monies to parties involved in the process service. Tracks budgeted expenses and prepares payment claims on the behalf of the Sheriff. Completes real property and personal property sales or auctions on the behalf of the Sheriff. Additional tasks may be assigned on a temporary basis at the direction of the Sheriff, Chief Deputy or Administrative Manager.
SALARY/BENEFITS
Hourly is $18.09 - $23.03 Depending on Previous Experience
Carries out civil processes with writs of execution, possession, restitution, and ejection; small claims; garnishments; summons and subpoenas; warrants, etc.;
Receives and processes civil service request including, but not limited to, preparation for service, return of service, and the billing of service in time manner to the court, plaintiff, attorney, etc.;
Serves Writs, in which property is levied and later sold by Sheriff’s Sale if no exemption is brought forth;
Serves Writs of Assistance to remove and place children and/or property to a court designated caretaker.
Serves Writs of Restitution to advise residents of their unlawful possession/inhabitancy of home, apartment, etc. Prepares and oversees the removal of the occupants and property of the dwelling. Places levies and stores personal property and prepares property for Sheriff’s Sale if applicable;
Serves Writs of Possession to seize hold property as part of pre-judgement or post-judgement court proceedings.
Serves Warrants of Distraint on the behalf of the County Treasurer to residents delinquent in paying taxes. Prepares the seizure of property if taxes are not paid;
Places Levies upon real property and prepares for Sheriff’s Sale;
Maintains communication with plaintiffs and defendants or their attorneys to update service status;
Enters all civil processes and service information into computer program or other tracking method, prepares returns of service, files original returns with original process, and sends originals to court, attorney, Sheriff’s Deputies and/or plaintiff;
Criminal Process Service:
Carries out court issued or criminal prosecution process service such as: summons and complaint, subpoena and other orders to appear;
Receives and processes criminal service requests including, but not limited to, preparation for service, return of service, and the billing of service;
Enters all criminal processes and service information into computer program or other tracking method, prepares returns of service, files original returns with original process, and sends originals to court, prosecuting attorney, Sheriff’s Deputies and/or plaintiff;
Civil Garnishments
Processes and executes orders of garnishment of wages;
Calculates fees, interest and other financial factors relevant to garnishment completion;
Tracks and maintains garnishment fund receipts until balance is paid
Sheriff’s Office Sales/Auctions
Coordinates Sheriff’s and executes personal and real property sales; publishes legal notices; maintains inventory; secures safety and condition of property to be sold; collects bids and sales tax, and records bills of sales; maintains accounts receivable records
Civil Financial Accounts Management
Balances and reconciles civil accounts
Disperses funds to plaintiff’s, defendants, law offices, or other designated parties;
Sheriff’s Budget Tracking/Claims Preparation:
Maintains accounts for designated funds in the Sheriff’s Office;
Prepares and submits claims for payment of budgeted items/services to the County Clerk’s Office;
Sheriff’s Office Vehicle Oversight
Maintains records of vehicles, including repair/maintenance logs, mileage tracking and insurance claims;
Sex Offender Registration
Completes new registration and updates currently registered local sex offenders, including the updating of addresses, fingerprinting of subjects, and collection of fees.
Other Duties and Responsibilities
Performs the duties of other positions at the Sheriff’s Department as needed;
Performs other related duties as required.
Takes call after hours from deputies and attorneys to answer questions regarding paper service.
Cross trains to assist communications staff;
COMPETENCY REQUIREMENTS:
Knowledge of:
Idaho Civil Rules;
Basic legal requirements and procedures required to process and serve civil documents and issue driver’s licenses;
Basic legal terminology;
Court systems, proceedings, and legal documentation and terminology
Customer service procedures and objectives;
Operation of a personal computer and various software applications for word processing, spread sheets, data base management and desktop publication;
Current accounting and bookkeeping practices;
Current office practices and procedures;
English grammar and punctuation;
Record preparation, processing, and filing systems.
Ability to:
Process, maintain, interpret, and produce records, logs, documentation, and reports;
Prepare and maintain accounting and financial records;
Read and understand legal documents
Understand and explain applicable rules of Civil Service and requirement to obtain Driver’s License/State ID/ Training Permit, etc.;
Follow written and oral instructions;
Operate standard office equipment, including a personal computer using program applications appropriate to assigned duties;
Understand and apply departmental, state, and local law enforcement procedures, policies, rules and regulations;
Cope with stressful situations calmly, fairly, tactfully, and with respect for individual rights;
Establish and maintain effective working relationships with co-workers, supervisors, other County employees and the public;
Maintain confidentiality of information processed or prepared;
Perform duties and responsibilities independently;
Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
Work well under pressure;
Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
Perform time management and scheduling functions, meet deadlines, and set project priorities;
Communicate effectively both orally and in writing.
Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures.
Ability to run a cash register
Acceptable Experience and Training
High school diploma or GED equivalency is preferred; and
2 years Bookkeeping, clerical or administrative experience; or
Previous experience performing duties within the Sheriff’s Office
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the duties of this job.
Essential Physical Abilities
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to understand verbal instructions and to communicate effectively on the telephone and in person;
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, prepare and review documents and process them in a prescribed order, organize and maintain accurate files, and prepare documents and materials;
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment;
Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to drive a motor vehicle, lift or move objects that weigh up to 30 lbs. and to work in an office environment.
Jobs in this class require performing repetitive hand movement in gripping, fingering, and hand/wrist/arm movements. Related job tasks may require walking, standing, sitting, lifting, stooping, squatting, kneeling, bending, crouching, pushing, grasping, and reaching.
APPLICATION PROCESS: ALL CANDIDATES MUST complete a tcso Employment application and submit the completed application for review. YOU WILL BE NOTIFIED IF YOU WILL BE INVITED TO PARTICIPATE IN THE interview PROCESS.